5 Steps to go Digital with the School Admission Process

 The year's ending and schools are all set to admit/re-admit students. But this year things have changed. Owing to Covid-19, schools can’t stick to the normal routine of filling up long queues of parents awaiting their kids’ admission. Hence, this year a lot of the schools are shifting to a safer online admission process.

The conversion from an offline to an online mode of admissions isn’t going to be anything easy. There are a lot of things to be kept in mind, before carrying out a successful admission portal online. A lot of things need to be thought over to ensure that everyone is okay and able to cope up with the online form of nursery admission. But don’t worry, we, at Ezyschooling, are here to help you with the online admissions. Here are some key steps to help you-students, parents and school administrators- in sorting out the way to go about the admission process online.

1. Standard Admission Form: Keep the structure of the admission form close to the one that parents fill offline. However, make sure that the admission form consists of the following about the candidate-

• Picture
• Name
• Father’s name
• Mother’s name
• Guardian’s name and relation
• Caste and religion
• Nationality
• Mother tongue
• Address
• Highest academic qualification

Make sure that the filling up of the admission forms is followed up by filling of the fee collection and other such needed forms. Make sure that all the forms needed to be filled for securing an admission are accurately specified in the school portal.

1. Admission Process Guidelines: There should be some admission guidelines to help the person filling up the admission form. These standard guidelines could be released as a separate document that gives out instructions related to filling up of the form and also answers FAQs. Important dates regarding the admission should also be mentioned clearly in the guidelines. A nicely defined set of guidelines will ensure that candidates don’t face any problem in the admission process. An even if they face any, the general FAQs will come to their rescue. The school can also provide a helpline that parents can contact if the problem that they are facing isn’t mentioned in the FAQs.
2. eProspectus: A prospectus is an informative brochure that gives us an insight into the structure and functioning of the educational institution that we are seeking admission to. So, to ensure that all the candidates seeking admission get their hands on the brochure, the school administration can provide them with soft copies of the same. This is important because a prospectus consists of every important detail needed to be known before seeking admission to a particular institution. Also, ensure that your eProspectus consists of basic details like-

• initial history of the institute
• infrastructure
• collaborations/public relations
• extracurricular activities
• fee details
• study course format
• faculty information
• academic timetable

That’s where online admission is proving quite advantageous for the school administrations. The prospectus, earlier, took up quite a lot of investment because a large number of copies had to be handed out to people. But now, thanks to eProspectus, the schools have saved a lot of money as printing these is now out of question.

1. Support over email/phone/live chat: There should be an ample amount of accessibility between the school administration and the parents. Important phone numbers should be attached to the school website to help and deal with the parents that might be facing any untoward problems. Alive chat facility can also be attached to the school portal to deal with problems seamlessly.
2. Communication between school and the parents: This is the most important step to follow while carrying out online school admissions. The school should maintain regular correspondence with the parents and let them know about important dates. The school can also send in alerts to remind the parents about important events or schedules. Social media can be of great help in this matter.

We get it, going virtual with the admission process is not going to be easy, but it surely can be done. Plus, this can also pave the way for a more successful admission process in the future.

You can also browse through Ezyschooling to know more about admission procedures in different schools this year. Using our website, you can easily navigate through different schools from one site. You also gain access to fee criteria and can contact the school authorities from the same site. Ezyschooling also allows you to fill admission forms and apply for admission to the school of your choice, all from one place.